Why this role exists
In a young company in its build-up phase, many threads come together at the leadership level. Without clear routines, decisions, commitments and information get lost. This role creates the operating framework in which the board and leaders can focus their time on what matters.
Your outcomes
- A reliable rhythm for leadership meetings with agenda, minutes and action tracking.
- Traceably documented decisions and responsibilities.
- Well-prepared materials for internal and corporate meetings.
- Less friction between leadership and teams through clear information channels.
Your day and scope
Preparing and following up on leadership meetings, documenting decisions and actions, consolidating information between leadership and teams, improving internal routines and providing organisational support for the AG's corporate meetings – in coordination with Legal. You handle confidential information with great care.
Boundaries: You own the operating routines around company leadership. Strategic decisions are made by leadership; the functional work in each area sits with the respective teams.
Your first 90 days
First 30 days
Understand existing meetings, decision paths and information flows; name the biggest points of friction.
By day 60
Introduce a consistent format for leadership meetings with minutes and action tracking.
By day 90
Run the rhythm reliably and maintain a documented overview of decisions and open commitments.
What you bring
- Experience in operations, project management or a role close to leadership.
- High reliability and discretion.
- Structured, forward-looking way of working.
- Clear written communication in German.
What you can learn with us
- Corporate processes of a German stock corporation in detail.
- Our internal tools and formats.
When this role is less of a fit
You mainly want to own your own content projects, or careful follow-up on many small commitments is not your thing.
Compensation and conditions
We only commit to compensation, contract type, working hours and location once they are approved. We will tell you all of it concretely in the first call, before you invest time in further steps.
Your application process
Short application
Name, email and your answer to the role's entry question. CV optional.
First call
A personal conversation about the role, conditions and your questions. We cover compensation and location concretely here.
Work sample
An announced, time-bounded task: turn fictional notes from a leadership meeting into clear minutes with decisions, owners and follow-up. No real company information, no unpaid work. People assess clarity, completeness and judgement.
Decision
A person decides, never an AI. You always get a response.
Your entry question
„After a leadership meeting everyone agrees – two weeks later nothing has happened. What would you change about the process?“
Apply now