Why this role exists
Founders in a young company in its build-up phase wear many hats at once. Calendar, correspondence, preparation and follow-up take time that is then missing for customers, product and team. This role makes sure nothing falls through the cracks and time goes where it has the most impact.
Your outcomes
- An organised calendar that reflects priorities.
- Well-prepared meetings with the necessary materials and background.
- Reliably tracked commitments and tasks.
- A dependable first point of contact for internal and external requests to leadership.
Your day and scope
Calendar and meeting management, preparing conversations and materials, triaging and answering correspondence, organising travel and events, tracking tasks. You use AI tools for drafts and research but check results yourself before anything goes out. Confidential matters stay confidential.
Boundaries: You own organisation and preparation around the founders and leadership. Substantive decisions and the work of each function sit with the respective owners.
Your first 90 days
First 30 days
Learn how leadership works, their priorities and recurring meetings; organise calendar and filing.
By day 60
Take over preparation and follow-up of meetings independently and establish fixed routines.
By day 90
Work as a reliable point of contact and be able to show a noticeably lighter workload for leadership.
What you bring
- Experience in executive assistance, office management or a comparable role.
- High discretion and reliability.
- Excellent organisation and prioritisation, even as demands change.
- Confident, friendly written and spoken German.
What you can learn with us
- Our portfolio and key contacts.
- Our internal tools and processes.
- Specific AI tools for drafting and research.
When this role is less of a fit
You mainly want to own your own projects, or frequently shifting priorities and short-notice changes are hard for you.
Compensation and conditions
We only commit to compensation, contract type, working hours and location once they are approved. We will tell you all of it concretely in the first call, before you invest time in further steps.
Your application process
Short application
Name, email and your answer to the role's entry question. CV optional.
First call
A personal conversation about the role, conditions and your questions. We cover compensation and location concretely here.
Work sample
An announced, time-bounded task with a fictional inbox and calendar: prioritise, draft two short replies and propose a weekly plan. No real contacts, no unpaid work. People assess prioritisation, tone and care.
Decision
A person decides, never an AI. You always get a response.
Your entry question
„Three urgent meeting requests arrive for the same afternoon, and the calendar is already full. How do you decide what to suggest?“
Apply now